Calculate, review and pay
Build a payroll cycle from employee salaries and adjustments, review statutory deductions, then export for your bank or M-Pesa Bulk B2C.
- P9 tax cards
- Loans & advances
- Payslips
Payroll and HR software for Kenya
Run payroll.
Manage people.
Stay compliant.
Ujirafy brings payroll, leave, employee records, onboarding and performance into one workspace. PAYE, SHIF, NSSF and Housing Levy are calculated with every payroll run.
- No card required
- Set up in your browser
- Support based in Nairobi
August 2026Monthly payroll
Ready for review
Gross pay · 10 employeesKES 1,842,500
- PAYEKES 324,601
- SHIFKES 50,669
- NSSFKES 43,200
- Housing LevyKES 55,275
Net payrollKES 1,368,755
Bank and M-Pesa export available after approvalIllustrative payroll data
Kenyan statutory payrollPAYE, SHIF, NSSF and Housing Levy
Hosted in-regionPractical data residency for African teams
Built and supported in NairobiHelp from people who understand the context
The product
One system for the HR work that repeats every month.
Keep the employee record, approval trail and payroll calculation together. Your team spends less time reconciling files and more time making decisions.
Leave that updates itself
Employees request time off, managers approve it, and balances and team calendars update from the same record.
- Approval chains
- Accruals
- Holiday calendar
A complete employee file
Store profiles, contracts and documents, send onboarding invitations, and collect signatures without emailing files back and forth.
- Document vault
- Onboarding
- Digital signatures
Reviews with an audit trail
Run structured review cycles with reusable templates, goals and manager input. See what is due without chasing a separate tracker.
- Review cycles
- Templates
- Role-based access
Kenyan payroll
From salary inputs to bank file, without the spreadsheet chain.
Each payroll cycle keeps its inputs, deductions, approvals and outputs together, so a reviewer can trace how the final number was produced.
- 1PrepareImport employees, assign salaries and add allowances, deductions or one-off adjustments.
- 2ReviewCheck gross pay, taxable pay, statutory deductions and net pay before approval.
- 3DisburseExport a generic bank CSV or Safaricom M-Pesa Bulk B2C file.
Statutory calculation record
PAYETax bands, personal relief and configured pre-tax allowances applied to the employee calculation.
SHIFThe current contribution rate is calculated from gross salary and shown separately in the payroll record.
NSSFTier I and Tier II contributions are separated for review and reporting.
Housing LevyEmployee and employer contributions are calculated and retained with the cycle.
P9Generate an annual tax deduction card for each employee from completed payroll records.
Rates and payroll configuration remain visible to authorised administrators.
Daily operations
Clear ownership. Fewer side conversations.
Every request has a status, an owner and a history. Employees know where things stand; managers know what needs action.
Invite the employee
Send a branded link, collect profile details and required documents, and see which steps remain.
Route the decision
Leave, HR requests and other workflows move to the right manager with notifications and a visible status.
Keep the history
Changes, approvals and administrative actions remain traceable for authorised users.
An assistant for questions, not decoration.
Ask a plain-language question about the records you are already allowed to access. Responses remain role-scoped and requests are logged.
Who is on approved leave next week?
The assistant checks the leave workspace and returns the relevant approved records. It does not expose records outside the user’s role.
Role scopedAuditedNo raw SQL
For HR firms and resellers
Your client relationship stays yours.
Offer the platform on your own domain, with your own identity, while managing client agencies from one reseller workspace.
- Own domain: use an apex domain, subdomain or both.
- Own identity: apply your logo, colour palette and email branding.
- Separate clients: each agency keeps its own users and records.
Client portal setupDomain verified
hr.yourcompany.co.ke
Logo, colours, domain and outbound email identity can be configured for the reseller experience.
Pricing
Choose the level of control your team needs.
Starter
Perfect for small teams getting started with modern HR management.
KES 2,500 / month
- Leave Management
- Document Vault
- Calendar View
- Hr Concierge
- Performance Reviews
- Notifications
Most selected
Growth
For growing teams that need advanced HR analytics and AI tools.
KES 5,000 / month
- Leave Management
- Document Vault
- Calendar View
- Hr Concierge
- Performance Reviews
- Notifications
Enterprise
Full-suite HR for large organisations with compliance, API & priority support.
KES 15,000 / month
- Leave Management
- Document Vault
- Calendar View
- Hr Concierge
- Performance Reviews
- Notifications
Questions
What teams usually ask before starting.
Can we try it before paying?
Yes. The standard trial runs for 14 days and does not require a card. You can create a workspace and test the main workflows with your own team structure.
Does payroll support Kenyan statutory deductions?
Yes. Payroll includes PAYE, SHIF, NSSF and Housing Levy calculations, with P9 tax card generation from completed payroll records.
Can employees use the system themselves?
Yes. Employees can access their own leave, documents, payslips, performance records and HR requests according to their permissions.
Can an HR consultancy use its own brand?
Yes. Reseller accounts can use a custom domain, logo and colour palette while managing separate client agencies.
How do we move our employee data in?
You can import employee records from CSV, then complete salary, leave and profile details in the workspace. Support can help you plan the initial setup.
Put your next payroll and HR cycle in one place.
Start with a 14-day trial. No card required.